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Grant and Reporting Manager - Sanaa, Yemen


Duration : 12 months
Start date : 22/10/2018

Our work in Yemen  Salary & Benefits Living & Security conditions in this base


General description of the position

Since the conflict between Al Houthi and the Saudi-led  coalition that started in March 2015, Yemen has become one of the three  emergency in the world and is thus facing one of the worst humanitarian  crisis, with 80 % of the population who is now in need of humanitarian aid. The context is highly challenging in regards to access to the communities despite significant needs in the country. Airstrike,  embargo, high prices, etc have caused a profound deterioration of the  nutitritional situation and hundreds of thousands lives are at risk. 


Presentation of the mission: 

Since 2012, ACF has been present in Yemen and has been scaling up its emergency intervention substantially throughout  2016. The mission is now amongst one of the largest International NGOs  in the country and is recognized as one of the key emergency actors in  the country.  ACF in Yemen is responding to the current crisis using a  multisector emergency approach (Nutrition & Health, Food Security,  WASH and Mental Health programming), and to a multiple large-scale and  interconnected emergencies: conflict, food security and cholera  epidemic. Along with UNICEF, ACF designed and is piloting the country’s  first Rapid Response Mechanism, and is representative of the INGO  community on the HCT, ICCM, Access Working Group, the HPF Advisory  Board, and on the Steering Committee that manages evacuation for the  humanitarian community.


You will organize the overall donors activities and elaboration of donors documents in order  to ensure the quality of relationship with donors and the respect of  reporting deadlines.


Main responsabilities

Advise and train the team in the elaboration of reporting documents for donors and for monitoring documents

  • Management of the Grants and Reporting Assistant
  • Training and build awareness of the field teams on donors reporting and on internal reporting  (APR : Activity Progress Report)

Organize the elaboration and monitoring of donors and internal monitoring reporting in relation with the Coordination team by being responsible for the the monitoring and improvement of the quality of proposals, the project agreement requests, the mid-term and final reports 

  • Answer to the guidelines and donors requirements, ACF internal requirements
  • Integrate information and recommendations delivered by the previous programs
  • Take in consideration the minutes of donors meetings, the evaluation reports and the external or internal audits 
  • Ensure that the questions and comments from donors, auditors and internal evaluators are handled 
  • Follow and facilitate the internal and external respect of deadlines and the respect of ACF internal validation procedures
  • Facilitate HQ/mission communication related to the validation of donors documents (transmission of ACF procedures related to donors relations and reporting)

Contribute to the implementation of the mission donors strategy in relation with the Coordination team

  • Participe in the research of donors opportunities
  • Communicate and train the Program Managers about the funding opportunities

Do you fit the requested profile ?

You hold a Master’s degree in Humanitarian Assistance, International Relations, Political Sciences or Communication.

You have previous experience in an NGO and in a multi-cultural environment.

You are known for your diplomatic and sensitive to cross cultural issues, your capacity to work under pressure and your creativity.  

You have work in remote conditions (management and support) or your are ready to do so.

You have a proven ability to write clear and concise reports as well as meeting the deadlines of donors. Above all, you are willing to support others members of the team and to share workload.

You speak and write English fluently as well as advanced command of Word and Excel (mandatory).


Specific conditions / Salary

Contractfixed term contract under French legislation

Salary and profits:

  • Monthly gross salary from 1 600€ to 1 975€ upon experience.
  • Per diem and living allowance: 521€ net  - paid in the field
  • + 12 % of monthly gross salary as country allowance
  • + 16% of monthly gross salary as reimbursement of retirement insurance for non-French citizen.

Transportation and accommodation:

  • Coverage of transportation costs to and in the mission.
  • Individual room in guesthouse covered

 Medical coverage100% coverage of medical expenses + repatriation insurance.

 Leaves and RnR

  • 25 days of paid leaves per year.
  • + 20 RnR per year.  
  • + 215 € at each RnR period (every 8 weeks).
  • Coverage of the transportation expenses to the RnR area of reference.

 Training: Free and unlimited access to the certifying e-learning platform Cross knowledge ©.


Work context

ACF  is operationally working in 2 bases: Hodeida (to target the  northern  governorates) and Aden (to target the southern ones), with its coordination team located in Sana’a. In total, the Yemen mission  counts  215 national staff and 17 international staff.

Sanaa has nine expatriates working at the coordination level, including technical  and support department under the Country Director (CD) and Deputy  Country Director (DCD).

Security situation in Sanaa  remained under close observation with limited access to other agencies,  few super markets and official meetings in Sanaa. The security situation  in Sanaa limits the social aspects of a regular living (limited  personal movement outside the office or guesthouse, meeting friends  after office, shopping, etc.). Therefore, the applicant must have  willingness to work in such security context with minimized social  aspects of living.


Manager word:

The candidate has be a team player, flexible and autonomous.

The candidat most have previous experience in active conflict areas.

It is important for all applicants to know that the Yemen visa process may take up to 9 months, therefore there may be high chances that the new recruit will have to be based out of country and remotely supporting the mission. This situation bring frustration not only to the recruit but also to the mission itself. 

We expect from all applicants to be awared about the circumstances and accept them.


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